So now you’ve decided to replace or add a scanner to your Credit Union or other organization. (See our August 3rd Blog on “Repairing VS Replacing Your Scanner”, if you need some pointers as to why.)
What should you consider first? There’s long list of questions you need to consider before making a final decision. We wanted to help you get started. Use our checklist below to help in making your next scanner purchase.
Scanner Checklist:
What will I be doing with this new scanner? Check Scanning at the teller station or in the back office? Document scanning in the Loan Department or New Account support? Another application?
Will your current software support the new scanner (standard drivers, latest OS support)?
What features will I need for this new scanner? (USB Hub, color and B&W, scanning ID cards? Built in jogger, Other?)
How large is my workload and backlog? (How long will it take to catch up?)
How large is my budget? (How many scanners should I buy? Any trade ins or other special pricing available?)
What features of document scanners should you be looking at?
8.5 x 14 or 11 x 17? Automatic document feeding? Single or double sided scanning? Blank Page Dropout? Auto rotation?
B&W and Color, with auto detection?
Standard ISIS and Twain drivers for document scanners?
How fast do you need in pages per minute?
How “rugged” is it in Suggested Daily Volume?
How will you have the scanner serviced and maintained?
Lastly – How much will one scanner cost me, and are volume discounts available if I need more than one?
What features of check scanners should you look at?
Standard Ranger and Silver Bullet drivers for check scanners included, or extra cost?
Can I scan coupons, ID cards and Driver Licenses?
How fast do you need in checks per minute?
How “rugged” is it in Suggested Daily Volume?
How will you have the scanner serviced and maintained?
Lastly – How much will one scanner cost, and are volume discounts available if I need more than one?
United Solutions Company provides a full range of document and check scanners, document scanning, indexing, storage and maintenance programs. We can do it for you, or provide you with the consulting, technical expertise, products and services needed to successfully move your files from paper to electronic safely and securely. United Solutions is your trusted business partner. Give us a call today to ask any questions you have. Happy scanning!